Established in memory of independent war correspondent Khaled Alkhateb

Terms of Participation in Khaled Alkhateb International Memorial Award 2019 («Contest Terms»)

  • Definitions
    1. Contest means a competition between multiple individuals in the field of war journalism, organized in order to identify the most outstanding Participants and journalistic Works. The full name of the Contest is “Khaled Alkhateb International Memorial Award 2019”. For the purposes of these Contest Terms, the term Contest stands for any activities and events in the preparation and holding of the Contest, including, but not limited to: submission of the Works for participation in the Contest, activities of the Judges, press conferences, awards ceremonies, etc.
    2. Jury means a group of individuals invited by the Organizer to select the best Works and adjudicate the Contest.
    3. Participant or Contest Participant is an individual who meets the requirements specified in these Terms and who has submitted their Work for participation in the Contest in accordance with the procedure set by the Contest Terms.
    4. Website means award.rt.com.
    5. Works mean texts or audiovisual materials submitted by the Participant for participation in the Contest, published in print or on electronic media, as well as original materials published on social media platforms or blogs dedicated to war journalism.
    6. Organizer or Contest Organizer is the Autonomous nonprofit organization “TV-Novosti”, registered at Borovaya St., 3, build. 1, Moscow, Russia, 111020 (registration number: 1057746595367, taх number: 7704552473).
    7. Winner is a Participant whose Work was recognized by the Jury as the best in at least one of the categories.
    8. Contest Terms, Terms refer to the present Terms of participation in the Contest, which are published on the Website and which determine the procedures and activities of the Contest, the general criteria for the selection of Works, the conditions for participation in the Contest, etc.
    9. Award means the winner's certificate indicating the award category and the commemorative items or prizes awarded to the Winners.
    10. Media means periodical print publications, digital publications, TV and radio channels, television programs, radio programs, video programs, newsreel programs and any other form of information distribution performed by a company acting under an unchanging brand (name).
  • General Provisions
    1. The Contest is held in accordance with the legislation of the Russian Federation covering the rules for open public competitions.
    2. No fee in only form shall be charted from the Participant for the participation in the Contest. 
    3. Selection of the Winners is not random. The Contest is not a lottery.
    4. Participation in the Contest is voluntary and assumes full compliance of the Participants with the Contest Terms.
    5. The organizer has the right to unilaterally alter the Contest Terms during the first half of the period provided for the submission of Works. Any changes to the Terms will published on the Website and take effect from the moment they are published.
  • Purpose of the Contest
    1. The purpose of the Contest is to develop and improve the field of war journalism in Russia and the world.
  • Goals of the Contest
    1. To eternalize the memory of journalist Khaled Alkhateb who died while working in a conflict zone in Syria. Khaled worked with RT Arabic and was posthumously awarded a Medal for Courage.
    2. To support war journalism and professional war correspondents.
  • Participants
    1. Any physical person of age and fully capable under the law can participate in the Contest.
    2. Neither Organizer’s employees, representatives, affiliated persons or family members thereof, nor employees, representatives, affiliated persons or family members thereof of any third parties directly involved in the Contest’s organization can participate in the Contest.
    3. Taking participation in the Contest imply the Participant agrees, without any restrictions on the terms and methods of use and without receiving any remuneration, to grant the Organizer, as well as any third parties appointed or licensed by the Organizer, his/her full consent to use the images of the Participant contained in the photo and video materials provided by the Participant to the Organizer (including the Work(s) of the Participant), as well as photo and video materials created by the Organizer or its subcontractors as part of the preparation for the Contest, including but not limited to: photos and video interviews with the Contest Participants, press conferences, award ceremonies, etc. The Participant undertakes to provide the Organizer with his written consent to use his image on terms stipulated by this section of the Contest Terms at the Organizer’s request.
    4. The Participant recognized as the Contest winner also undertakes, at the Organizer’s request, to participate free of charge in interviews, photo shoots and video shoots and to transfer the Organizer the exclusive right to all copyright- and/or related rights-protected objects created in the process of interviewing, photographing and filming.
    5. The Organizer reserves the right at any time to terminate any Participant’s participation in the Contest, to cancel their application or to disregard a Participant’s results during the selection process at its discretion and without having to substantiate such decision if, in the Organizer’s opinion, such Participant has violated the requirements of the Contest Terms. In case of such termination, the Organizer reserves the right not to provide any clarifications or send any notifications.
    6. By sending the Work to the Contest Participant agrees with the Contest Terms. The Contest Terms are a public offer made by the Organizer to all potential Contest Participants. By performing the actions stipulated in section 9 of the Contest Terms, the Participant unconditionally consents to the Contest Terms (i.e. their acceptance of the offer).
    7. By uploading the Work to the Website, the Participant agrees to grant the Organizer a free (non-exclusive) global-wide license valid for the entire duration of the exclusive rights to the Work, enabling the Organizer to use and provide any third parties with the right to use the Work or any part thereof in order to inform any third parties about the Contest and/or to promote the Contest in the following ways – via playing back and/or distributing the Work or any derivatives thereof; by applying subtitles, duplicating, translating of the Work into any languages ​​(if applicable), by changing the Work’s format and/or other technical parameters, sound range and/or timing and/or framing (if applicable); by incorporating the Work (or, in case of audiovisual materials, of no more than 150 (one hundred fifty) seconds of the Work) into any television programs and/or complex objects and/or editorials and/or information articles, or any other materials or works created by the Organizer or its subcontractors; by broadcasting or rebroadcasting the Work via satellite and/or cable networks (in case of audiovisual materials, this applies to no more than 150 (one hundred fifty) seconds of the Work); by making the Work available to the public attention (in case of audiovisual materials, this applies to no more than 150 (one hundred fifty) seconds of the Work); by applying the Organizer's logo and/or news ticker, titles and/or other graphic objects of the Organizer’s choice, by adding prefaces, afterword, comments or any explanations to the Work.
      The exclusive right to any new works created by the Organizer or any subcontractors based on the Participant’s Work shall belong to the Organizer.
      The Licensee can transfer and/or sublicense the right to use the Work stipulated by in this section of the Contest Terms to any third parties without having to pay any additional remuneration to the Participant.
      The right to use the Work transferrable by the Organizer to any third parties includes, among others, the right to separate use of sound or image fixed in the Work’s and/or to use the Work’s fragments and individual frames (if applicable).
    8. The Participant shall ensure that he/she has obtained all the rights and licenses necessary for providing the Organizer with a non-exclusive license to use their Work (including consents of all interested parties and/or bodies of authority, if such are required under the applicable law). The Organizer may request a confirmation of the Participant’s rights/licenses for providing the Organizer with the rights to Work at any time.
    9. Participant hereby confirms and guarantees that he/she has the rights necessary to enable the Organizer to use the Work under this section of the Contest Terms, including the right to transfer it to third parties. Participant hereby confirms and guarantees that neither the Work as a whole, nor any of its parts shall violate any property rights, copyrights, associated rights, personal non-property rights, contractual rights and any other rights of any third parties, and that they shall not harm any such parties’ honor, dignity and business reputation, and that consent of the persons whose images are used in the Work have been obtained by the Participant. The Participant guarantees that in the event of any claims and/or lawsuits filed by any third parties challenging the Organizer’s right to use the Work as stipulated by this section of the Contest Terms, or arising from the Participant’s violation of guarantees captured by this section of the Contest Terms, the Organizer shall not be liable to any of them, and the Participant shall have to settle these claims, and/or lawsuits on their own and at their own expense.
    10. The Participant hereby agrees that Organizer and/or third parties holding organizer’s permission can use the Works as they see fit without being obligated to give any copyright credits or credit the author(s) of the Work(s) or any other rightholders of the results of intellectual activity used in the Work.
    11. The Participant hereby agrees that all the information and facts presented in their Work are reliable and true.
    12. The Participant hereby confirms and guarantees that in case the Work is a product of a joint effort of multiple authors, Participant has obtained all necessary permissions enabling him to submit this Work to the Contest as their own and enabling the Organizer to use the Work in manner and within the scope defined by Clause 5.7 of the Contest Terms.
  • Award Categories
    1. Category #1: Best Video Journalism from a Conflict Zone: Long Form.
    2. Category #2: Best Video Journalism from a Conflict Zone: Short Form.
    3. Category #3: Best Written Journalism from a Conflict Zone.
    4. One Winner will be determined in each category. The Organizer has the right to determine more than one Winner at their discretion. If no entries meeting the Contest requirements are submitted, there will be no Winner in a category.
  • Contest Period
    1. The Contest will be held in the Russian Federation from March 1, 2019 to September 30, 2019, and include the following stages:
    2. Submission period: March 1, 2019 through June 1, 2019;
    3. Jury will decide on the Contest Winners: between June 1, 2019 and July 30, 2019;
    4. The award will be presented on the date negotiated between the Organizer and the Winner before September 30, 2019.
    5. The results of the Contest containing information on the Winners will be published on the Website and Organizer’s social media pages no later than July 30, 2019.
  • Eligibility Requirements
    1. The Work submitted for the Contest must have been published on a media platform or by a media organization between January 1, 2018 and May 1, 2019.
    2. Each Participant can submit only one Work for each category.
    3. The Works that participated in the previous year’s Khaled Alkhateb International Memorial Awards cannot be submitted again.
    4. The Work must have been filmed or written by the Participant while reporting from a conflict zone. A conflict zone is defined as a region exposed to continuous armed confrontation between two or more groups of people. It often involves the local government’s armed forces and private armed groups.
    5. Works can be submitted from any country of the world and any continent.
    6. Works must be submitted in the original language. All written Works have to be accompanied by an English translation, and all video entries should have English subtitles.
    7. Works that are the result of a collaborative effort, both written entries and videos, should contain the names of all the authors and contributors, the exact title of the entire Work and the titles of all the parts it is made up of, or the titles of stories incorporated into the Work.
    8. Works cannot include:
      1. graphics or texts that are insulting to the feelings of believers;
      2. strong language, vernacular, obscene and rude expressions and all phrases that contain them;
      3. unethical images, erotic and/or pornographic information;
      4. indecent and/or insulting expressions related to anything including sex, race, nationality, profession, social background, age, national language, official state symbols (national flag, emblem or anthem), religious symbols, objects of cultural heritage (historical and cultural monuments and landmarks) of peoples;
      5. calls for violence, propaganda of terrorism, extremism, Nazism, stirring up ethnic, racial, religious or other hatred;
      6. images and texts that favour and promote drugs, alcohol, smoking, pharmaceuticals and weapons;
      7. commercials;
      8. information or images that can hurt the honor and dignity of other Participants and third parties;
      9. any other information and images that violate the laws of the Russian Federation or are prohibited by them.
      Works that fail to meet the above-stated requirements and Works that infringe on the rights of third parties or violate any of these Contest Terms cannot be submitted for the Contest.
    9. In case any unauthorized borrowings or plagiarisms are found in the Works submitted for the Contest, any such Works will be banned from the Contest. The Organizer retains the right to check the authorship and singularity of any Work at their discretion.
    10. All information and facts provided in the Work should be credible and accurate.
    11. The Organizer has the right to decide whether the Work corresponds to the requirements laid out in the Contest Terms and/or the laws of the Russian Federation at their discretion.
    12. When submitting their Work for the Contest, the Participant agrees that the Organizer retains the right to reject any Work without having to give explanations, if they think that the Work violates the laws of the Russian Federation and/or does not meet the criteria outlined in the Contest Terms or any other requirements of the Contest. The Organizer has the right to decide at their discretion whether the Work submitted for the Contest meets the requirements of the Contest Terms.
  • Contest Procedure
    1. In order to qualify for the Contest, the Participant has to do the following:
      1. fill out the Participant’s application form available on the Website at www.award.rt.com;
      2. submit the Work for the Contest in accordance with the following procedure and technical requirements:

        To submit a Work for the Best Video Journalism from a Conflict Zone: Short Form category, the Participant needs to do the following: - upload a video – a news item or story on a current event – which is no longer than 15 minutes to the Youtube platform (at youtube.com) into a Participant’s account. The file size should not exceed 1 GB. The video can be uploaded in any language, and if the original language is not English, English subtitles should be added to the video. The video should meet the following technical requirements: Container Format: MP4, Video Codec: H.264, Audio Codec: AAC, Frames per Second (FPS): 25, 30, Video Resolution: 720p, Video Aspect Ratio: 16:9, Bitrate: 5 Mbps, Stereo Audio Bitrate: 384 kbps, Audio Bitrate (5.1): 512 kbps;
        - fill out the form corresponding to the chosen category available at the Website, in which a Youtube link to the video should be provided; a separate document containing the full video script – in the original language and in translated English (subtitles) – should be submitted in Word format;
        - at the Organizer’s request, provide a digital scan of the letter from the media outlet that has published the Work in question, containing the following statements of facts: the Work was published by the media organization between January 1, 2018, and May 1, 2019; the media organization, being the copyright holder in the Work (if applicable), has granted the right to the Participant to use the Work to the extent outlined in Clause 5.7 of the Contest Terms.

        To submit a Work for the Best Video Journalism from a Conflict Zone: Long Form category, the Participant needs to do the following: - upload any video – a news item or story on a current event – with a duration of 15 minutes or longer to the Youtube platform (at youtube.com) into a Participant’s account. The file size should not exceed 1 GB. The video can be uploaded in any language, and if the original language is not English, English subtitles should be added to the video. The video should meet the following technical requirements: Container Format: MP4, Video Codec: H.264, Audio Codec: AAC, Frames per Second (FPS): 25, 30, Video Resolution: 720p, Video Aspect Ratio: 16:9, Bitrate: 5 Mbps, Stereo Audio Bitrate: 384 kbps, Audio Bitrate (5.1): 512 kbps;
        - fill out the form corresponding to the chosen category available at the Website, in which a Youtube link to the video should be provided; a separate document containing the full video script - in the original language and in translated English (subtitles) – should be submitted in Word format;
        - at the Organizer’s request, provide a digital scan of the letter from the media outlet that has published the Work in question, containing the following statements of facts: the Work was published by the media organization between January 1, 2018, and May 1, 2019; the media organization, being the copyright holder in the Work (if applicable), has granted the right to the Participant to use the Work to the extent outlined in Clause 5.7 of the Contest Terms.

        To submit a Work for the Best Written Journalism from a Conflict Zone category, the Participant needs to do the following: - upload the Work as a Word document using a form available on the Website of the Contest. If the original language of the text is not English, English translation of the piece should also be submitted in Word format. The size of entries cannot exceed 10, 000 words. If the Work is part of a continuing news story, a compilation of up to 5 (five) stories can be submitted;
        - make a photo of the printed edition in which the Work was published or a screenshot of the web page containing the article, then upload it to a specially designated form on the Website;
        - upload the link to the web page belonging to the digital media outlet that published the Work to a specially designated form found on the Website;
        - at the Organizer’s request, provide a digital scan of the letter from the media outlet that has published the Work in question, containing the following statements of facts: the Work was published by the media organization between January 1, 2018, and May 1, 2019; the media organization, being the copyright holder in the Work (if applicable), has granted the right to the Participant to use the Work to the extent outlined in Clause 5.7 of the Contest Terms.

      3. Each Participant can upload only one Work in each category. After the Work is uploaded to the Website, the author is allowed to change it.
    2. Each Work is given a unique registration number; the Participant’s code and the Work’s number are used to identify the Work during the judging and voting process. The real names of the Participants are not disclosed to the Jury before Winners are determined.
  • Jury and Evaluation
    1. The Jury consists of leading experts in the field of journalism. The list of Jury members is published on the Website.
    2. The Jury evaluates the Works and decides the Winners of the Contest based on their personal and subjective assessment of the Works, according to the following criteria: originality, consistency, creativity, compliance with the subject matter/category of the Contest. The jurors are independent in their judgments. Any attempts to influence the decisions of the Jury are prohibited.
    3. The Jury decides the Winners in each category. The voting procedure is determined by the voting method used by the Jury.
    4. The criterion for selection is the number of votes from the Jury members.
  • Awarding procedure and timeframes
    1. The Organizer of the Contest must contact the Winners no later than 14 (fourteen) days after announcing the results of the Contest and inform the Winners of the information and documents they need to provide in order to receive the Award.
    2. The procedure for receiving the Award depends on the Winner's place of residence and is discussed with each individual Winner after the announcement of the Contest results.
    3. To receive the Award, the Winner must provide the Organizer with the following information within 14 (fourteen) days: photo and personal data (full name, mobile phone number, Email, passport details, residential address).
    4. The Organizer reserves the right to request additional documents and information from the Winners that are necessary for the awarding.
    5. The Organizer reserves the right to contact the Winner as many times as required to clarify any details provided.
    6. The Winner can refuse the Award by notifying the Organizer by Email and ensuring the delivery of a letter containing the refusal notification to the Organizer’s postal address. The notification must contain the Winner's full name, passport details and a written refusal of the Award, including date and signature.
    7. The Award cannot be replaced by the Organizer. In case of one or multiple Winners rejecting the Award, the Organizer reserves the right to use the Award at its discretion.
  • Responsibilities of Participants and Organizer
    1. The Organizer of the Contest must ensure confidentiality of personal data received from the Participants for the purposes of the Contest and ensure security of personal data during its processing as per the Terms and in accordance with the Federal Law on Personal Data (No. 152-FZ; July 27, 2006).
    2. Participants are required to provide accurate information when registering for the Contests and submitting the Works. In case of violation of this requirement, the Organizer may exclude the Participant from participating in the Contest.
    3. The organizer will not be held responsible for:
      • failures or malfunctions in the functioning of computer networks, communication networks or data transmission;
      • technical failures or malfunctions on the Website, in case they have occurred through no fault of the Organizer;
      • copying and distributing the Works from the Website by third parties;
      • the Participants being unable to find or view the list of the Winners for any reasons unrelated to the Organizer;
      • not receiving (or receiving too late) the information necessary to award the Winners through the fault of the Participants, because of technical failures on the side of communication providers or due to any other reasons beyond the control of the Organizer;
      • non-fulfillment (late fulfilment) by the Participants of the requirements stipulated by the Terms;
      • the Winners rejecting of the Award or not receiving it in the time-frame specified in the Terms;
      • life, health, emotional distress and/or any injuries suffered by the Participants in connection to their participation in the Contest.
  • Final clauses
    1. Works submitted for the Contest shall not be returned or reviewed.
    2. By accepting these Terms the Participant confirms and furthermore agrees that the information they provided about themselves and the Work is correct.
    3. The Participant understands and agrees to bear all the costs arousing from their participation in the Contest (including Internet service costs without any limitations), except for those costs that are explicitly outlined in these Terms as costs covered by the Organizer.
    4. All outstanding issues that have to do with the Contest shall be governed by the law of the Russian Federation. All disputes or disagreements that may happen between the Organizer and the Participant shall be tried in the court where the Organizer is situated in full compliance with the substantive and procedural law of the Russian Federation.
  • Personal data
    1. Participants of the Contest provide the Organizer with their personal data that they enter in the registration form (including the Participant form).
    2. By taking part in the Contest the Participant:
      • Accepts the terms and conditions of the Privacy policy regarding personal data of the Participant placed on the Website, as well as all terms and conditions of all documents in its entirety and without any exceptions or conditions.